Order Information Disclosure Policy

Effective Date: Jan 28, 2015

Last Updated: Jan 28, 2025

1. Purpose

This policy outlines the guidelines for disclosing information related to school photography orders to ensure compliance with privacy standards, legal requirements, and business best practices.

2. Information We May Share

We understand that parents and guardians may inquire about their child’s school photos. To protect customer privacy while ensuring transparency, we may provide the following non-sensitive information upon request:

• Confirmation of whether an order has been placed
• General details of the purchased package (e.g., number of prints, digital copies, retouching options)
• Estimated delivery timelines

3. Information We Will Not Share

To protect the privacy of our customers, we will not disclose the following details to any individual who did not place the order:

• Payment details, including transaction history and payment method
• Personal identifying information (billing address, phone number, email)
• The identity of the purchaser
• Shipping or delivery addresses
• Any additional customer-specific preferences or private notes

4. Requests from Parents and Guardians

We recognize that school photos involve minors, and legal guardians may request information.

• If a custodial parent requests details about their child’s order, we may share only general package contents (as outlined in Section 2).
• If a non-custodial parent requests information, we will only disclose order details if they are the purchaser or have verifiable legal authorization.

5. Legal Compliance & Court Orders

If a legal document (e.g., court order, parenting agreement, or no-contact order) restricts access to a child’s images, we require a copy of the official document before modifying disclosure permissions.

6. Disputes & Escalation

If a customer disputes our disclosure practices, they may submit a written inquiry to waldrupstudio@gmail.com for review. We will assess each case in compliance with business policies and applicable laws.

7. Policy Updates

This policy is subject to periodic updates. Any changes will be communicated via our official website and/or school partners.

Privacy Policy

Effective Date: Jan 28, 2015

Last Updated: Feb 11, 2025

1. Introduction

KWaldrup Studio & Design is committed to protecting the privacy of students, parents, and schools. This Privacy Policy outlines how we collect, use, store, and share information related to student photographs and contact data.

2. Information We Collect

As part of our school photography services, we may collect the following information:

• Student Data: Name, grade, student ID, school name, and teacher’s name (if provided by the school).
• Photographic Images: Images captured during scheduled school photo sessions.
• Parent/Guardian Contact Information: Name, phone number, email address, and mailing address (only when provided for order processing).
• Order Information: Details of photo packages purchased, including digital and print orders.

3. How We Use the Information

We collect and use this information for the following purposes:

• To provide school photography services and fulfill orders.
• To communicate with parents/guardians about photo availability, order updates, and customer service inquiries.
• To process transactions and deliver purchased photos.
• To provide schools with class photos, ID cards, yearbook images, and administrative records.
• To improve our services and customer experience.

4. How We Protect Your Information

We implement security measures to protect collected data, including:

• Secure storage of digital and print images.
• Restricted access to student data, limited to authorized personnel.
• Encryption and secure payment processing for online orders.

5. Sharing of Information

We do not sell, rent, or share student or parent information with third parties except in the following cases:

• With Schools: We may provide student images and basic identifying information to schools for administrative purposes, yearbooks, and IDs.
• With Service Providers: Third-party vendors may process payments or assist with printing and shipping. These providers are required to follow strict confidentiality guidelines.
• Legal Requirements: If required by law, court order, or to protect the rights and safety of students, we may share necessary information with law enforcement or legal authorities.

6. Parental Rights & Consent

• Parents/guardians have the right to request access, corrections, or deletions of their child’s image or personal data.
• Schools may request opt-out options for students who should not be photographed based on parental preferences or legal agreements.

7. Retention & Deletion of Data

• Student images and order information are stored securely for a limited period (e.g., one school year) and deleted after the retention period unless required for archival purposes.
• Parents may request the deletion of a child’s image or data by contacting our studio directly.

8. Contacting Us

If you have any questions or concerns about our privacy practices, you may contact us at:
-Email: waldrupstudio@gmail.com
-Phone: 2565178776

-Text: 256-384-4416

Address: 728 Arcadia Circle, Huntsville, AL 35801

9. Updates to This Policy

We may update this Privacy Policy periodically. Any changes will be posted on our website, and significant updates will be communicated to our school partners and customers.